Purchasing Consortium - FAQ

Purchasing Consortium


Purchasing Consortium FAQ

  • What does the acronym “CICPC” stand for?

    “CICPC” stands for “CIC Purchasing Consortium”, and is comprised of the purchasing directors of the CIC member universities.
  • What is the purpose of the CICPC?

    The purpose of the CICPC is to aggregate and leverage CIC Member Institutions’ purchasing power and procurement staff resources for commonly used supplies, equipment and services, thereby gaining advantages not possible by individual institutions.
  • How is the CICPC governed?

    As specified in the CICPC “Operating Principles” (similar to by-laws), the purchasing directors from the CIC member universities elect a Chairperson and a Secretary/Treasurer every two years.
  • How often does the CICPC meet?

    The purchasing directors convene twice annually – in the fall and in the spring – to conduct the business of the CICPC.  In addition, as needed, the directors also convene through conference calls and conduct ballots and other business via email.
  • How does the CICPC decide which consortial contracts to pursue?

    Twice annually the purchasing directors review existing contracts for commodities and services, and identify which if any are on schedule for renewal or re-bidding.  In addition, the directors maintain and update a list of targets of opportunity for new commodities and services of value to the member universities.
  • How are contracts awarded?

    Once a particular product or service is identified, a team of buyers is assembled from university purchasing departments, usually five to eight members depending on the product or service.  This team develops a request for proposal (RFP) and distributes it to vendors.  The team reviews the vendors’ responses to the RFP and recommends one or more vendors to the purchasing directors.  The directors then vote to determine which, if any, vendors should be awarded the contract, stipulating primary and/or secondary suppliers as appropriate.  The CICPC then initiates a Master Supply Agreement with the selected vendor(s).
  • Who signs the contracts?

    The Chairperson of the CICPC signs the Master Supply Agreement on behalf of the CICPC.  Actual contracts are established between the vendor and a CIC member university independently, based on the terms of the Master Supply Agreement.